Select the cell where you want a drop-down list. Now, you are ready to create a drop-down list that uses the named range. When you select the cells of a named range, you'll see the name in the name box. The rest of the name can be letters, numbers, periods, and underscores.Īnd you can't use predefined statements, such as true or false, or cell references, such as A1. The first character of a name must be a letter or an underscore. In the name box, type the name you want for the range.
To use a named range for the options in your drop-down list, you start by creating one. Then select the destination cells and press Ctrl+V to paste it.Ī named range, such as Fruits, is easier to remember than a cell range, such as A2:A37. You can use the keyboard shortcut Ctrl+C to copy the cell. This way, text and numbers won't appear in the destination cells, so it doesn't seem like an entry was already selected. If it shows a text or number entry, press Delete to clear it. To use this drop-down list in other locations, copy it to other cells. Verify the cell contains a drop-down list with the options provided by the cell range. The range must be a single row or column, and click OK. It can be on a different worksheet, as in this example, giving you greater flexibility in configuring and protecting the worksheets. To provide the options in your drop-down list, click in Source and select the cell range that contains the options. Leave Ignore blank selected we'll cover this in the next video. Leave In-cell drop-down selected this enables a drop-down list in the cell. In the Data Validation dialog, set Allow to List this enables a list in the cell. Select a cell where you want a drop-down list.Ĭlick the DATA tab, and click Data Validation. To avoid the problem, let's use a cell range for the entries in the drop-down list. This can be a problem when someone types an entry instead of picking it from the list.įor example, typing YES in all capital letters returns an error, if error messages are enabled, which is the default. We'll cover managing drop-down lists in video 4.Ī comma-delimited list is also case sensitive. If you need to change the list entries, such as adding and deleting entries, this type of drop-down list is more time consuming to manage. You might use such a list if there are just a few values, and they are unlikely to change. We used a comma-delimited list in the previous video.
#CREATE A SELECTION LIST IN EXCEL HOW TO#
Here we discuss the List box in Excel and How to create the List box in Excel, along with practical examples and a downloadable Excel template.You can use a comma-delimited list, a cell range, or a named range to define the options in a drop-down list. This has been a guide to the List box in Excel. We can avoid wrong data entry by using List Box.We can control the user to enter the data by using List Box.The cell link indicates which item from the list has been selected.There is one more List Box under Active X Control in Excel.I have selected the month of May, which is why it shows the graph for the first 5 months. Step 4: Now apply the chart for the modified table with the IF condition. If the value in cell F1 is greater than or equal to 6, it will only show the value for the first 6 months. If the condition checks if the value in cell F1 is greater than or equal to 4, it will show the value for the first 4 months. Similarly, it will show 4 for April, 10 for October, and 12 for December. If I select the month March, the value in cell F1 will show the number 3 because March is the third value in the list. I have applied the IF condition to the table. Step 3: Apply the IF formula in the newly created table. Go to Format Control and give a link to the month list and a cell link to F1. Step 2: Insert List Box from the Developer tab. Based on the selection made from the list, it has to show the value for the selected month. Now we will look at the way of using List Box in Excel.Īssume you have salary data month-wise from A2 to A13. Example #1 – List Box with Vlookup Formula Let’s look at a few examples of using Lise Box in Excel. Similarly, if you select April, it will show 4 in cell B1. Once the first value has been selected, cell B1 will show 1. In the cell link, give a link to cell B1. Step 4: Once you have selected Format Control, it will open the below dialog box go to the Control tab in the input range and select the month lists from A1 to A10. Step 3: Create a month list in column A from A1 to A12. Step 2: Click on List Box and draw in the worksheet then Right-click on the List Box and select the option Format Control. Step 1: Go to Developer Tab > Controls > Insert > Form Controls > List Box.
#CREATE A SELECTION LIST IN EXCEL DOWNLOAD#
You can download this List Box Excel Template here – List Box Excel Template
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